Privacy Policy

1. Our Privacy Commitment

FormatMyManuscript is designed with privacy in mind, particularly because manuscripts may contain unpublished research, proprietary information, personal information, or other confidential material.

Our core commitments are:

• We do not sell your personal information or manuscript content.
• We do not use your manuscript content to train artificial intelligence or machine-learning models.
• We do not use your manuscript content to improve, train, or develop AI systems.
• We do not intentionally store the text of your manuscript in a permanent database. (It's only on your local storage.)
• We do not have an AI model to read, interpret, rewrite, or generate your manuscript.
• Your manuscript remains your property.

Our formatting system uses programmed formatting rules to process manuscript information and generate the requested formatted document.

2. Information We May Process

Depending on how you use the website, we may process limited information necessary to provide our services.

This may include:

Manuscript Information

When you use our manuscript formatting service, you may provide information such as:

• Manuscript title
• Author names
• Author credentials
• Institutional affiliations
• Corresponding-author information
• Abstract
• Keywords
• Main manuscript content
• References
• Tables or other manuscript sections
• Other information you voluntarily enter into the formatting form

Account or Draft Information

If the website provides a feature that allows you to resume a draft, we may use a temporary identifier or token to allow the draft process to continue.

Such identifiers are not intended to represent or replace your manuscript content.

Contact Information

If you contact us, we may receive information such as:

• Name
• Email address
• Message or inquiry
• Other information you voluntarily provide

We use this information only to respond to your request and provide support.

Technical Information

Like most websites, limited technical information may be processed automatically when you visit or use our website. Depending on the technologies enabled on the website, this may include:

• IP address
• Browser type
• Device type
• Operating system
• Approximate location derived from technical information
• Pages or features accessed
• Date and time of access
• Basic diagnostic or security information

We use such information only when reasonably necessary for operating, securing, maintaining, and improving the website.

3. How We Use Information

We may use information for the following purposes:

• To provide manuscript formatting services
• To generate your formatted manuscript
• To allow you to continue a draft where that functionality is available
• To respond to support requests
• To maintain website security
• To detect and prevent misuse or fraudulent activity
• To troubleshoot technical problems
• To maintain and improve the reliability of our website
• To comply with applicable legal obligations

We do not use your manuscript content for unrelated purposes.

4. Manuscript Content Is Not Used for AI Training

Your manuscript is yours.

We do not use manuscript content submitted to FormatMyManuscript to train, fine-tune, improve, evaluate, or develop artificial intelligence or machine-learning models.

FormatMyManuscript is designed to format manuscripts using explicitly programmed formatting rules rather than having an AI system read or interpret the content.

Your manuscript is not used as training material for our own AI systems or for third-party AI systems.

5. We Do Not Sell Your Data

We do not sell, rent, or trade your personal information or manuscript content to third parties for their own marketing or commercial purposes.

We do not sell manuscripts, author information, research data, or other content submitted through the formatting service.

6. Manuscript Storage

FormatMyManuscript is designed so that manuscript text is not permanently stored in a database.

Manuscript information may need to be processed temporarily in order to perform the formatting service and generate your requested output.

Where temporary processing occurs, the information is handled only for the purposes necessary to provide the service and is not intended to become a permanent copy of your manuscript in our database.

Technical identifiers, such as temporary draft tokens or UUID-based identifiers, may be used where necessary to operate features such as draft recovery.

Important: No online service can guarantee absolute security or zero data exposure. You should avoid submitting information that you are legally prohibited from sharing or that requires security controls beyond those provided by a general web-based service.

7. Third-Party Service Providers

We may use carefully selected third-party infrastructure or service providers to operate the website, hosting environment, payment functionality, security systems, communications, or other necessary technical services.

Where such providers process information on our behalf, they are expected to process information only for the purposes necessary to provide their services and subject to appropriate contractual or technical safeguards.

We do not authorize third-party service providers to use your manuscript content for their own AI training or commercial purposes.

If third-party services are added or changed in the future, this Privacy Policy may be updated accordingly.

8. Cookies and Similar Technologies

FormatMyManuscript may use cookies or similar technologies that are necessary to operate the website.

These technologies may be used to:

• Maintain website functionality
• Remember necessary session information
• Provide security
• Understand basic website performance
• Improve the user experience

Where non-essential cookies or analytics technologies are used, we will provide appropriate controls or disclosures where required by applicable law.

9. Data Security

We take reasonable technical and organizational measures to protect information processed through our website.

However, no website, internet transmission, or electronic storage system can be guaranteed to be completely secure.

You are responsible for ensuring that you do not submit information through the service that you are not authorized to share.

10. Your Rights

Depending on where you live and the laws applicable to you, you may have rights regarding your personal information, including the right to:

• Ask what personal information we process about you
• Request correction of inaccurate information
• Request deletion of personal information where applicable
• Withdraw consent where processing is based on consent
• Ask questions about how your information is processed
• Submit a privacy-related complaint

To exercise a privacy-related right, please contact us using the contact information provided below.

We may need to verify your identity before completing certain requests.

11. Children's Privacy

Our services are not intended to knowingly collect personal information from children where such collection is prohibited by applicable law.

If you believe that a child has provided personal information to us improperly, please contact us so that we can review the situation and take appropriate action.

12. International Users

FormatMyManuscript may be accessed by users from different countries.

Depending on the technical infrastructure used to operate the website, information may be processed in countries other than your country of residence.

Where applicable, we will take reasonable steps required by relevant data-protection laws regarding such processing.

13. Legal Requirements

We may disclose limited information where we reasonably believe disclosure is necessary to:

• Comply with applicable law or legal process
• Respond to a valid legal request
• Protect the rights, safety, or property of FormatMyManuscript, our users, or others
• Investigate fraud, security issues, or abuse
• Enforce our Terms and Conditions

We will seek to limit such disclosure to what is reasonably necessary.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements, or business practices.

When we make changes, we will update the “Effective Date” shown at the beginning of this policy.

We encourage you to review this page periodically.

15. Contact Us

If you have questions about this Privacy Policy, our data practices, or your privacy rights, please contact us through the contact information provided on FormatMyManuscript.com.

• Website: https://formatmymanuscript.com/
• Privacy Contact: info@formatmymanuscript.com