Terms & Conditions

Effective Date: October 06, 2026

Last Date: October 06, 2026

1. Who We Are and What These Terms Cover

FormatMyManuscript.com (the “Service”) is operated by Trilok Technologies, a corporation organized under the laws of Minnesota, USA with its principal place of business at 3739 William Way, Independence, MN 55359 (“FormatMyManuscript,” “we,” “us,” or “our”).

These Terms and Conditions (the “Terms”) are a binding contract between you and FormatMyManuscript. They govern your access to and use of the Service, including our website, our manuscript formatting tools, any account you create, and any documents the Service generates for you.

By creating an account, purchasing a subscription, or otherwise using the Service, you agree to these Terms and to our Privacy Policy and Refund Policy, each of which is incorporated into these Terms by reference.If you do not agree, do not use the Service.

If you are using the Service on behalf of a university, hospital, research group, company, or other organization, you represent that you have authority to bind that organization, and “you” means both you and that organization.

2. Eligibility

You must be at least 18 years old to create an account or purchase a subscription. The Service is a general-audience professional tool. It is not directed to children, and we do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us with personal information, contact us at info@formatmymanuscript.com, and we will delete it.

3. What the Service Does

FormatMyManuscript is a formatting tool. You enter manuscript information into a guided form, select a target journal and article type, and the Service applies programmed formatting rules to produce a formatted document (typically a Microsoft Word .docx file) that you download.

The Service may assist with elements such as title and author information, institutional affiliations, corresponding-author details, abstracts, keywords, headings, document structure, tables, references, and other formatting elements supported by the selected journal template. The Service may also display validation messages — for example, word counts, keyword counts, or author counts — based on the rules we have configured for a journal.

Available features, supported journals, and supported article types change over time.

4. What the Service Does Not Do

Unless we expressly state otherwise in writing, the Service does not provide:

scientific, medical, statistical, or editorial review;
peer review or pre-submission review;
research validation, fact-checking, or data verification;
plagiarism, image-integrity, or research-integrity screening;
authorship verification or conflict-of-interest screening;
language editing, copyediting, or translation;
legal, medical, regulatory, or professional advice of any kind.

We do not review the substance of your manuscript, and we do not check whether your manuscript is accurate, complete, original, ethically obtained, or appropriate for the journal you selected.

5. No Guarantee of Journal Compliance, Acceptance, or Publication

Journal requirements change, are sometimes ambiguous, and are sometimes applied differently by different editors. Our formatting rules reflect our understanding of a journal’s published requirements at the time we build or update a template. They may be incomplete, out of date, or inapplicable to your specific submission.

We therefore do not guarantee that:

a generated document satisfies every requirement of your target journal;
your manuscript will be accepted, sent for peer review, approved by an editor, or published;
a journal or publisher will not require additional changes; or
the formatting of a generated document will survive conversion, upload, or processing by a journal’s submission system.

You are responsible for reviewing every generated document against the current author instructions of your target journal before you submit it. Any statement on our website comparing the Service to manual formatting, or describing journal coverage as current or built-in, is a general description of how the Service is designed, not a guarantee of compliance in any individual case.

6. Your Content and Your Intellectual Property

You keep everything. As between you and FormatMyManuscript, you (or your co-authors, institution, or licensors) own all right, title, and interest in your manuscript, your research, your data, and all other content you enter into or generate through the Service (“Your Content”). Using the Service transfers no ownership of Your Content to us, and we claim no ownership interest in your research or manuscripts.

Limited operational license. You grant us a non-exclusive, worldwide, royalty-free license to host, store (only to the limited extent described in our Privacy Policy), transmit, process, reformat, and display Your Content solely to the extent necessary to operate the Service and provide the features you request — for example, to validate a manuscript against a journal’s rules, to generate a formatted document, and to deliver that document back to you. This license exists only for as long as necessary for those purposes and terminates when we no longer need it to provide the Service to you.

This license does not permit us to: sell Your Content; use Your Content to train, fine-tune, or evaluate artificial intelligence or machine-learning models; disclose Your Content to third parties for their own commercial or model-training purposes; or use Your Content for advertising. We describe our actual data practices in the Privacy Policy. If we ever introduce a feature that would require broader use of Your Content, we will describe it in an updated Privacy Policy and these Terms and, where the change is material and applies to content you have already provided, we will obtain your consent before applying it to that content.

Feedback. If you send us suggestions, bug reports, or feature ideas, you grant us an unrestricted, perpetual right to use them without obligation to you. This does not give us any rights in Your Content.

7. Confidential, Unpublished, and Regulated Material

We understand that manuscripts often contain unpublished results, embargoed findings, confidential institutional information, or trade secrets. The Service is designed to minimize how long we handle that material, and we describe those design choices in the Privacy Policy.

At the same time, the Service is a general-purpose, internet-delivered software tool. It is not a secure enclave, a regulated data environment, or a substitute for your institution’s approved systems.

You are responsible for confirming that you are permitted to enter Your Content into the Service. By using the Service, you represent that:

you have all rights, permissions, and authorizations necessary to enter Your Content and to grant the license in Section 6;
your use complies with any agreement, policy, grant condition, data-use agreement, embargo, or institutional rule that applies to Your Content; and
you have obtained any co-author or institutional approvals required.

Restricted categories. Unless we have expressly agreed with you in a signed written agreement that expressly supports the relevant category, you must not enter into the Service:

protected health information subject to HIPAA (45 C.F.R. Parts 160 and 164), or any individually identifiable patient information, unless it has been de-identified;
student education records subject to FERPA;
classified, export-controlled, or otherwise government-restricted information;
payment card data, government identification numbers, or account credentials; or
any other information that a law, regulation, contract, or institutional policy requires to be handled with security or contractual controls beyond those we describe in the Privacy Policy.

We do not offer a Business Associate Agreement, and we do not represent that the Service is HIPAA-compliant, FERPA-compliant, FedRAMP-authorized, or certified under any similar framework.Ordinary academic manuscripts — including manuscripts reporting de-identified or aggregate clinical results — are exactly what the Service is built for; the restrictions above are aimed at identifiable and specially regulated records, not at normal research writing.

8. Accounts and Security

You need an account to use the formatting tools. You agree to provide accurate registration information, to keep your password confidential, and to be responsible for activity that occurs under your account. Notify us promptly at info@formatmymanuscript.com if you believe your account has been compromised.

Accounts are for a single named individual unless you have purchased a plan that expressly provides for multiple named users. Do not share credentials.

9. Acceptable Use

You agree not to:

violate any applicable law or regulation, or use the Service for any unlawful or fraudulent purpose;
Infringe or misappropriate anyone’s intellectual property, privacy, or confidentiality rights;
Enter content you do not have the right to enter, or content in a restricted category listed in Section 7;
Attempt to gain unauthorized access to the Service, other users’ accounts, our infrastructure, or any related system;
Probe, scan, or test the vulnerability of the Service, or breach or circumvent any security or authentication measure, except under a written authorization from us;
Introduce malware or any other harmful code;
Scrape, crawl, or use automated means to access the Service, or make an unreasonable volume of requests, in a way that degrades or is likely to degrade the Service for others;
Reverse engineer, decompile, or attempt to derive the source code, formatting logic, or journal rule sets underlying the Service, except to the extent applicable law prohibits that restriction;
Resell, sublicense, or provide the Service to third parties as a service bureau, other than by using the Service to format manuscripts you are authorized to work on; or
Misrepresent your identity or your authority to act for an organization.

Responsible disclosure. If you discover a security vulnerability, please report it to info@formatmymanuscript.com rather than exploiting it. We will not pursue claims under these Terms against a person who tests in good faith, stays within the scope of a written authorization from us, avoids accessing other users’ data, and reports promptly.

10. Intellectual Property in the Service

The Service — including the website, software, interface, design, branding, logos, text, graphics, journal rule sets, formatting logic, templates, and documentation — is owned by us or our licensors and is protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to use the Service for its intended purpose during your subscription term. All rights not expressly granted are reserved.

The generated document is yours. The underlying templates, rule sets, and software are not.

Journal names, titles, and trademarks referenced in the Service belong to their respective owners. We use them only to identify the journal a template is designed for. We are not affiliated with, endorsed by, or sponsored by any journal or publisher unless we expressly say so.

11. Third-Party Services

We use third-party providers for hosting, authentication, database services, payment processing, email delivery, and analytics. Your use of the Service necessarily involves those providers. We describe the categories of providers in our Privacy Policy.

The Service may also link to third-party websites, including journal and publisher websites. We do not control those sites and are not responsible for their content, terms, security, or practices.

12. Availability and Changes to the Service

We work to keep the Service available and reliable, but we do not promise uninterrupted or error-free operation. We may modify, suspend, or discontinue features, journal templates, or the Service as a whole. We may also update journal formatting rules at any time as journal requirements change.

If we discontinue the Service entirely, or discontinue a paid feature you are then paying for, we will give you reasonable advance notice at the email address associated with your account and will provide a pro-rata refund of prepaid fees for the remaining portion of your then-current subscription term. This is the sole exception to the Refund Policy for discontinuation, and it does not apply to termination for your breach under Section 16.

13. Generated Documents

The Service generates downloadable documents. Formatting results depend on the information you provide, the journal and article type you select, the structure and source of your content, and the software you use to open the document.

You are responsible for reviewing every generated document before using or submitting it. We recommend keeping your own copy of your manuscript outside the Service. Because of how the Service is designed, we generally cannot recover a manuscript or a generated document for you — see the Privacy Policy for details on what is and is not retained.

14. Free Access and Trials

If we make any part of the Service available without charge, we may change or discontinue that free access at any time. Free access is provided “as is” and is subject to these Terms.

15. Subscriptions, Billing, Renewal, and Cancellation

15.1 Plans and pricing

Current plans, prices, and included features are shown at https://formatmymanuscript.com/pricing. Prices are in U.S. dollars and exclude any applicable taxes, which will be added where required.

15.2 Payment

Payments are processed by our payment processor, Stripe. We do not receive or store your full payment card number. You authorize us and our payment processor to charge your selected payment method for the fees, taxes, and renewal charges described at the time of purchase.

15.3 Automatic renewal

Individual subscriptions are for a term of 12 months and renew automatically at the end of each term for a further term of the same length, at the then-current price for your plan, charged to your payment method on file, unless you cancel 1 month before the renewal date. Before you provide payment information, we will present the renewal terms — price, renewal frequency, and how to cancel — clearly and conspicuously and in visual proximity to the purchase button, and we will obtain your affirmative consent to those terms. We will send you a renewal reminder at least once every twelve months, and we will give you at least 30 days’ notice by email before any price increase takes effect.

15.4 Confirmation

After you purchase, we will email you a confirmation you can save, containing the plan, the price, the renewal terms, and instructions for cancelling.

15.5 Cancellation

You may cancel at any time from your account settings using a clearly labeled cancellation control, without calling, emailing, or speaking to anyone. Cancellation stops future renewals. Unless the Refund Policy or applicable law provides otherwise, cancellation does not refund the current term, and you keep access until the end of the term you have paid for.

15.6 Refunds

Refunds are governed by our Refund Policy, except as provided in Section 12 (discontinuation) and except where a refund is required by applicable law. Nothing in this policy limits your right to dispute a charge with your bank or card issuer, or any right you have under applicable law. We ask only that you contact us first at info@formatmymanuscript.com — most billing issues are resolved faster that way.

Because the Service delivers digital output immediately and the value of a subscription is realized as you use it, fees for a term that has already begun are generally non-refundable, including for:

change of mind;
unused time on a subscription;
dissatisfaction with formatting results, where the Service performed as described;
selecting the wrong journal or article type;
technical problems on your own device, browser, or network; or
failure to review the Service before purchasing

When we will refund you:

We will issue a refund in these situations:

Billing errors. If you were charged in error, charged twice, or charged an incorrect amount, contact us at info@formatmymanuscript.com and we will investigate and refund any amount charged in error.
Discontinuation. If we discontinue the Service, or discontinue a paid feature you are then paying for, we will refund the unused portion of your current term on a pro-rata basis.
Where required by law. We will always issue any refund required by applicable law, including any consumer-protection or automatic-renewal statute that applies to you.

15.7 Failed payments

If a payment fails, we may retry it and may suspend access until payment succeeds.

16. Suspension and Termination

By you. You may stop using the Service at any time and may close your account by following the appropriate pathway on the website, formatmymanuscript.com

Cancelling stops future renewals. You keep access to the Service until the end of the term you have already paid for.

By us. We may suspend or terminate your access, with or without notice, if we reasonably believe you have violated these Terms (including Sections 7 and 9), if your use creates a security, legal, or operational risk, if required by law, or if you fail to pay. Where practical and lawful, we will give you notice and an opportunity to cure a curable violation.

Effect. On termination, your license to use the Service ends and any locally stored manuscript data remains in your own browser until you clear it. Sections 6 (your ownership), 10, 13, 17, 18, 19, 20, 21, and 22 survive termination.

17. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL IMPLIED WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE; THAT DEFECTS WILL BE CORRECTED; THAT JOURNAL REQUIREMENTS ARE CORRECTLY OR COMPLETELY IMPLEMENTED; OR THAT ANY GENERATED DOCUMENT WILL BE ACCEPTED BY ANY JOURNAL, PUBLISHER, OR SUBMISSION SYSTEM.

Some jurisdictions do not allow the exclusion of certain implied warranties, so some of these exclusions may not apply to you. In that case, any implied warranty is limited to the shortest period permitted by law.

18. Limitation of Liability

Please read this Section carefully. It limits the amounts you can recover from us and expressly includes claims based on our own negligence.

18.1 Excluded damages

TO THE MAXIMUM EXTENT PERMITTED BY LAW, AND INCLUDING CLAIMS BASED ON OUR OWN NEGLIGENCE, NEITHER FORMATMYMANUSCRIPT NOR ITS OWNERS, OFFICERS, EMPLOYEES, CONTRACTORS, OR SERVICE PROVIDERS WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, GOODWILL, REPUTATION, RESEARCH TIME, OR DATA, OR FOR PUBLICATION DELAY, MANUSCRIPT REJECTION, OR EDITORIAL CONSEQUENCES, ARISING OUT OF OR RELATING TO THE SERVICE, WHETHER BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, WARRANTY, OR ANY OTHER THEORY, AND EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

18.2 Cap

TO THE MAXIMUM EXTENT PERMITTED BY LAW, AND INCLUDING CLAIMS BASED ON OUR OWN NEGLIGENCE, OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE TOTAL AMOUNT YOU PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS IMMEDIATELY BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS (US$100).

18.3 Exceptions

Nothing in these Terms excludes or limits liability that cannot lawfully be excluded or limited, including liability for fraud or fraudulent misrepresentation, for intentional, willful, or wanton misconduct, or for death or personal injury caused by negligence. Sections 18.1 and 18.2 do not apply to our indemnification obligations, if any, expressly stated in a separate signed agreement.

18.4 Basis of the bargain

Some jurisdictions do not allow certain limitations, so parts of this Section may not apply to you.

19. Indemnification

You will indemnify and hold harmless FormatMyManuscript and its owners, officers, employees, and contractors from third-party claims, and from resulting damages, losses, and reasonable attorneys’ fees, to the extent arising from:

Your Content, including any claim that Your Content infringes or misappropriates a third party’s intellectual property rights or violates a third party’s privacy or confidentiality rights;
your breach of Section 7 (Confidential, Unpublished, and Regulated Material) or Section 9 (Acceptable Use); or
your violation of applicable law in connection with your use of the Service.

This obligation does not apply to the extent a claim arises from our own breach of these Terms, our negligence, or our willful misconduct. We will notify you promptly of any claim, give you control of the defense (subject to our right to participate with our own counsel at our expense), and cooperate reasonably. You may not settle any claim in a way that imposes an obligation or admission on us without our prior written consent.

20. Governing Law, Venue, and Informal Resolution

20.1 Governing law

These Terms and any dispute arising out of or relating to them or to the Service are governed by the laws of the State of Minnesota, without regard to its conflict-of-laws rules, and by applicable federal law of the United States. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

20.2 Informal resolution first

Before filing any claim, you agree to contact us at info@formatmymanuscript.com with a written description of the dispute and the relief you seek, and to give us ninety (90) days to try to resolve it. We will do the same before filing a claim against you. This step is a condition to filing suit, but it does not suspend any applicable statute of limitations.

20.3 Venue

Subject to Section 20.4, you and we agree that the exclusive venue for any dispute is the state courts located in Hennepin County, Minnesota or the United States District Court for the District of Minnesota, and each party consents to personal jurisdiction there.

20.4 Small claims and injunctive relief

Either party may bring an individual action in a small-claims court of competent jurisdiction, including in the county or district where you reside. Either party may also seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property or confidential information.

21. Changes to These Terms

We may update these Terms. If a change is material, we will give you notice — by email to the address associated with your account, by an in-product notice, or both — at least 30 days before it takes effect, and we will update the “Last Updated” date above.

Material changes apply prospectively only. We will not treat your silence as agreement to a material change; where a material change requires your agreement, we will ask you to accept it in the product, and you may decline by cancelling your subscription before the change takes effect, in which case we will refund the unused portion of your then-current term on a pro-rata basis. Non-material changes (for example, clarifications, contact-information updates, or added journal templates) take effect when posted.

22. General

Electronic communications. You agree that we may provide notices, agreements, receipts, renewal reminders, and other communications relating to the Service electronically — by email to the address associated with your account or by posting in the Service — and that these satisfy any legal requirement that such communications be in writing. You may withdraw this consent for communications that law requires to be available on paper by contacting info@formatmymanuscript.com; we may then be unable to continue providing parts of the Service. To receive electronic communications you need a current web browser, an active email account, and the ability to save or print PDF and HTML files.

Severability. If any provision is held unenforceable, it will be enforced to the maximum extent permissible and the remaining provisions will remain in full effect.

No waiver. Our failure to enforce a provision is not a waiver of it.

Assignment. You may not assign these Terms without our written consent. We may assign them to an affiliate or in connection with a merger, acquisition, or sale of assets, on notice to you.

Force majeure. Neither party is liable for a failure or delay in performance (other than payment obligations) caused by events beyond its reasonable control, including internet or hosting-provider outages, denial-of-service attacks, natural disasters, labor disputes, or governmental action.

Entire agreement. These Terms, together with the Privacy Policy, the Refund Policy, and any additional terms we present for a specific feature or plan, are the entire agreement between you and us about the Service and supersede any prior understandings. If there is a conflict, a signed written agreement between us controls, then these Terms, then the other documents.

Relationship. Nothing in these Terms creates a partnership, joint venture, employment, or agency relationship, or makes either party a fiduciary of the other.

Export and sanctions. You represent that you are not located in, and are not a national of, a country or region subject to comprehensive U.S. sanctions, and that you are not on any U.S. government restricted-party list.

13. Contact us

Trilok Technologies, Inc
3739 William Way, Independence, MN 55359
General Contact: info@formatmymanuscript.com
Website: https://formatmymanuscript.com